inspekcja-pracy.plinspekcja-pracy.pl
Translated version. In case of discrepancies, the Polish version prevails. Polish version

Workplace incident diary: how to document mistreatment

Record incidents as they happen, ideally on the same day: the date, what happened, the people involved, witnesses and evidence. Well-organised notes help you describe the matter in an internal report, in a complaint to the PIP or in court.

Entries stay in this browser tab. We do not send them to a server or save them in browser storage. Before closing the tab, download the working file, PDF or DOCX. You can load the working file later and add more entries.

Header details

This will only appear in your file.

New entry

E.g. office, shop floor, online meeting, messaging app.
You can describe the role instead of the name, e.g. shift manager.
Describe the facts: who said or did what, and how long it lasted. Quote the exact words if you remember them.
E.g. email, message, rota, medical certificate. State where you keep it.
E.g. stress, a visit to the doctor, sick leave, a change in duties.
Who you reported the incident to, when, and what the response was.

How to keep a useful diary

  • Write things down as they happen and stick to the facts. Keep what happened separate from your opinions and feelings.
  • Also record incidents that seem minor. In bullying cases, how often and how long the behaviour continues matters.
  • Keep evidence you have lawful access to, e.g. messages addressed to you. Do not take company documents or copy other people's data without a legal basis.
  • Recording conversations raises legal doubts. Before you start, ask a lawyer or get free PIP advice.

The diary is your own notes. It is not an official document and does not decide the outcome of the case. Its value as evidence is assessed by a labour inspector or a court, together with other evidence.

Guide: bullying at work · PIP complaint generator · Free PIP advice

Version 1.0, checked on 15 October 2026.